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Planning For Camp
Planning For Camp
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Important Dates
Forms and Documents
Summer Camp Management System (SCMS)
How to Sign Up for Programs
Promoting Camp
Offseason Preparations
Summer Camp Coordinator Position Description
Confirm your Reservation
Add contacts to your SCMS Account
Encourage other camp planners to join our mailing list
Review minimum unit requirements
Share rules and policies
Encourage all attendees to schedule a camp physical with a doctor.
Share camp fees and payment schedule
Share Family Island Camp opportunity with parents of Scouts
Share your sub-camp with your unit
Solidify Plans for two summers from now
Share adult leader training opportunities
Promote Camp Staff Opportunities to Scouts
March
Attend the Summer Camp Orientation
Review camp programs
Promote camp programs to your Scouts
Send Program Catalog to your families
Review Summer Camp Management Tutorials
Share Campership information with your families
Determine Swim Qualification Plans
Review Program Sign-up Timeline
Review Troop/Crew Activities with your unit
Review Forms and Documents
Review Religious Services with families
April
April 1st - Program Registration Opens
Enter Scouts and Leaders into SCMS
Make Program Requests for Scouts on SCMS
April 14th at Noon - SCMS closes for 24 hours while placements are made
April 15th at Noon - SCMS opens again. Requests are now first come first served
April 15th- Youth Deposits Due
Order your custom camp t-shirts
Advertise work party opportunity to unit
Review Troop/Crew Activities with your unit
Review and sign up for camp service projects
May
May 1st - Priority Reservation for summer after next due
Share campsite equipment options with unit
Request Troop/Crew Activities through SCMS
Submit Full Payment
June
June 1st - Full Payment Due
June 1st - Camperships Requests Due
June 1st - Merit Badge Requests Due
June 1st - Troop/Crew Activity Requests Due
One Month Before Camp
Share packing list with Scouts
Share medications at camp information with families
Host wildlife training with your unit
Organize carpooling to camp and drivers
Share with parents how to contact Tomahawk
Request attendees dietary restrictions
Submit Equipment Requests through SCMS
Collect health forms
Two Weeks Before Camp
Review SCMS information for final accuracy
Make copies of health forms
Collect ATV release statements
Collect blank check from treasurer
Locate copy of unit's insurance certificate (non-Northern Star Council units)
Complete meal count sheet
Share with parents travel plans
Have Scouts fill out Merit Badge Cards
Your Week at Camp
Review documents to have ready upon arrival
What to expect on the first day of camp
Have leaders join the text message update service
Review the schedule for the week
Transportation Around Camp
Health Services
Medication Log Booklet
Order of the Arrow
Tomahawk Troop/Crew Award
Campsite check out
Check out at Welcome Center
After Camp
Promote winter camp opportunities
Lost and Found Items
Missing merit badge card
Finishing a Partial Merit Badge
Send message to families about tick borne illness