Planning for Camp

Planning for Camp

December

January

  • Start solidifying your roster for the upcoming summer
  • Share Campership information with your families
  • Review how to use the Scouting Event registration system on the Summer Camp Registration Tutorials page
  • Encourage all attendees to schedule a camp physical with a doctor. Anyone staying 72 hours or more throughout the entire week is required to have Part C of the Health Form, a physician signed physical, completed and ready for turn in upon arrival.

FEBRUARY

  • Lock down a date and location for swim tests, or choose to do them at camp
  • Plan your March Camp Promotion Meeting
  • Advertise our work party opportunity to your unit

MARCH

  • 1st: Watch or attend the Summer Camp Orientation
  • 2nd: Priority resgistrations open: Units with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after next. For example, units with a 2025 reservation will be able to book their same campsite for the same week in 2026 starting March 2nd.​
  • 2nd: Online roster open: Units may go into their reservation in ScoutingEvent.com and start putting down youth deposits and populating their rosters with participants
  • Send the Program Catalog to your families
  • Host a Summer Camp Promotion Meeting
  • Collect Program Interests from Scouts
  • Populate your roster and submit youth deposits online in order to sign up for programs in April

APRIL

  • 15th: Youth Deposits Due: Enter your Scouts into your registration and submit the youth deposit through Scouting Event. You'll need to have youth deposits paid before you can register a Scout for programs.
  • 15th: at 7pm: Program sign-up opens for Scouts 16 and older
  • 22nd: at 7pm: Program sign-up opens for Scouts 14 and older
  • 29th: at 7pm: Program sign-up opens for all remaining Scouts
  • Order your custom camp t-shirts
  • Review and sign up for camp service projects

MAY

June

  • 1st: Full payment due: Your registration needs to be paid in full by the end of day June 1st. There will be a $25 late fee per youth applied to each youth not paid in full by this time. These payments help Tomahawk plan for food and program supply purchasing.

ONE MONTH BEFORE you arrive at CAMP

  • Share the packing list with Scouts
  • Share the information about medications at camp with families
  • Host wildlife training with your unit
  • Organize carpooling to Tomahawk
    • Request an Early Arrival if in need of a Saturday arrival for any reason such as traveling long distances (>300mi) or religious observances.
  • Share with parents how to contact Tomahawk
  • Submit dietary restriction information through your troop's online registration
  • Submit equipment requests through your troop's online registration
  • Collect health forms
  • Submit your Unit Program Request if you haven't already to help us handcraft an afternoon schedule to suit your unit

TWO WEEKS BEFORE you arrive at CAMP

  • Make final changes in your troop's online registration
    • Finalize equipment requests
    • Ensure all Scouts are registered for programs
  • Make copies of health forms to turn in. We are required by Wisconsin Law to keep health forms.
  • Collect ATV Hold-Harmless statements and ATV E-Course Certificates for those participating in programs with ATVs.
  • Collect Logging Camp Shooting Sports Waivers for those participating in the Logging Camp Overnight Older Scout Program
  • Share travel plans with families

YOUR WEEK AT CAMP

  • Have leaders join the text message update service
  • Health Services
  • Fill out the Medication Log Booklet
  • Billing Checkout and Patch Orders
  • Campsite check out
  • Have a great week at camp!
  • Saturday: Priority reservation deadline for next summer: This is the last day units with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after this coming summer.
  • Sunday: Reservations for next summer are open to anyone: Reservations for the following summer (for example, for the summer of 2026 in 2025) are open to any unit.
    • This is also when a unit can reserve a different campsite or request to attend a different week.
    • It is also the first opportunity for a unit new to Tomahawk to make a reservation.

After your week at Camp