Planning for Camp

December

Start solidifying your roster for the upcoming summer
Share Campership information with your families
Review how to use the Scouting Event registration system on the Summer Camp Registration Tutorials page
Encourage all attendees to schedule a camp physical with a doctor. Anyone staying 72 hours or more throughout the entire week is required to have Part C of the Health Form, a physician signed physical, completed and ready for turn in upon arrival.

4th: Watch or attend the Summer Camp Orientation
15th: Online roster open: Units may go into their reservation in ScoutingEvent.com and start populating their rosters with participants
Send the Program Catalog to your families
Lock down a date and location for swim tests, or choose to do them at camp
Plan your March Camp Promotion Meeting
Advertise our work party opportunity to your unit

1st: Priority reservations open: Troops with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after next
Host a Summer Camp Promotion Meeting
Collect Program Interests from Scouts
Populate your roster and submit youth deposits online in order to sign up for programs in April

4th at 7pm: Program sign-up opens for Scouts 16 and older
11th at 7pm: Program sign-up opens for Scouts 14 and older
15th: Youth Deposits Due: Enter your Scouts into your registration and submit the youth deposit through Scouting Event. You'll need to have youth deposits paid before you can register a Scout for programs.
18th at 7pm: Program sign-up opens for all remaining Scouts
Submit Troop afternoon activity interests
Order your custom camp t-shirts
Review and sign up for camp service projects

1st: Priority reservation deadline for next summer: This is the last day troops with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after this coming summer
2nd: Reservations for next summer are open to anyone: Reservations for the following season (for example, the summer of 2024 in May of 2023) open to any unit.
- This is also when a unit can reserve a different campsite or request to attend a different week.
- It is also the first opportunity for a new troop to make a reservation.
Share campsite equipment options with your unit and submit equipment requests
Instruct Scouts doing our ATV program to complete the E-Course training online
Submit Full Payment

1st: Full payment due: Your registration needs to be paid in full by the end of day June 1st. There will be a $25 late fee per youth applied to each youth not paid in full by this time. These payments help Tomahawk plan for food and program supply purchasing.
2nd - 4th: Work Party: Sign up for work party on our volunteering and service projects page by clicking the button labelled "Sign Up" under the Work Party header.

Make final changes in your troop's online registration
- Finalize equipment requests
- Ensure all Scouts are registered for programs
Make copies of health forms to turn in. We are required by Wisconsin Law to keep health forms.
Collect ATV Hold-Harmless statements and ATV E-Course Certificates for those participating in programs with ATVs.
Collect Logging Camp Shooting Sports Waivers for those participating in the Logging Camp Overnight Older Scout Program
Share travel plans with families