Planning for Camp

December

January

  • Start solidifying your roster for the upcoming summer
  • Share Campership information with your families
  • Review how to use the Scouting Event registration system on the Summer Camp Registration Tutorials page
  • Encourage all attendees to schedule a camp physical with a doctor. Anyone staying 72 hours or more throughout the entire week is required to have Part C of the Health Form, a physician signed physical, completed and ready for turn in upon arrival.

FEBRUARY

  • 4th: Watch or attend the Summer Camp Orientation
  • 4th: Scout registration opens: Troops may go into their reservation in ScoutingEvent.com and start populating their rosters
  • Send the Program Catalog to your families
  • Lock down a date and location for swim tests, or choose to do them at camp
  • Plan your March Camp Promotion Meeting
  • Advertise our work party opportunity to your unit

MARCH

  • 1st: Priority reservations open: Troops with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after next‚Äč
  • Host a Summer Camp Promotion Meeting
  • Collect Program Interests from Scouts
  • Populate your roster and submit youth deposits online in order to sign up for programs in April

APRIL

  • 4th at 7pm: Program sign-up opens for Scouts 16 and older
  • 11th at 7pm: Program sign-up opens for Scouts 14 and older
  • 15th: Youth Deposits Due: Enter your Scouts into your registration and submit the youth deposit through Scouting Event. You'll need to have youth deposits paid before you can register a Scout for programs.
  • 18th at 7pm: Program sign-up opens for all remaining Scouts
  • Submit Troop afternoon activity interests
  • Order your custom camp t-shirts
  • Review and sign up for camp service projects

MAY

  • 1st: Priority reservation deadline for next summer: This is the last day troops with a current reservation for the upcoming summer can book their same campsite in the same week for the summer after this coming summer
  • 2nd: Reservations for next summer are open to anyone: Reservations for the following season (for example, the summer of 2024 in May of 2023) open to any unit.
    • This is also when a unit can reserve a different campsite or request to attend a different week.
    • It is also the first opportunity for a new troop to make a reservation.
  • Share campsite equipment options with your unit and submit equipment requests
  • Instruct Scouts doing our ATV program to complete the E-Course training online
  • Submit Full Payment

June

  • 1st: Full payment due: Full payment needs to submitted in your registration by the end of day June 1st to qualify for the early bird discount. These payments help Tomahawk plan for food and program supply purchasing.
  • 2nd - 4th: Work Party: Sign up for work party on our volunteering and service projects page by clicking the button labelled "Sign Up" under the Work Party header.

ONE MONTH BEFORE CAMP

  • Share the packing list with Scouts
  • Share the information about medications at camp with families
  • Host wildlife training with your unit
  • Organize carpooling to Tomahawk
  • Share with parents how to contact Tomahawk
  • Submit dietary restriction information through your troop's online registration
  • Submit equipment requests through your troop's online registration
  • Collect health forms

TWO WEEKS BEFORE CAMP

  • Make final changes in your troop's online registration
    • Finalize equipment requests
    • Ensure all Scouts are registered for programs
  • Make copies of health forms to turn in. We are required by Wisconsin Law to keep health forms.
  • Collect ATV Hold-Harmless statements and ATV E-Course Certificates for those participating in programs with ATVs.
  • Collect Logging Camp Shooting Sports Waivers for those participating in the Logging Camp Overnight Older Scout Program
  • Share travel plans with families

YOUR WEEK AT CAMP

  • Have leaders join the text message update service
  • Health Services
  • Fill out the Medication Log Booklet
  • Billing Checkout and Patch Orders
  • Campsite check out

After Camp